PARTICIPATION REQUIREMENTS

WHAT TO BRING

When attending TPC events, you will need to ensure that you:

  • Bring your membership card to each event/rally
  • Pack lunch, snacks & drinks for humans
  • Don’t forget sunscreen and a hat for the summer months
  • Rain jacket if necessary (this is Melbourne)
  • Supply a volunteer from your household throughout the year (not every time, minimum of 20 hours across the year) to help with running events and fundraising.

Riding Members will also need to ensure they bring:

  • Their horse/pony and tack
  • Water and feed for their horse/pony.

WHAT TO WEAR

All TPC members must:

  • Wear their own safety gear including PCV approved helmet and riding boots (see below FAQ for more details)
  • Wear your TPC uniform (we’ll be lenient for your first couple of rallies, but after that, you’ll need to ensure you are in uniform).
    • For rallies and social events, our ‘casual’ uniform of TPC polo shirt or long sleeve shirt is acceptable.
    • For PCV and more formal events and competition, you’ll need to be in the full formal uniform.
  • Remove or tape any piercings. Only jewellery permitted to be worn is a watch or medical alert bracelet.
  • Recommended but not essential, that your hair is tied up or back, so that it does not catch on anything.
Long Pants

Jodphur Style is preferred. Moleskin trousers are also acceptable.

Colours can be black, white, beige or banana only.

The DC and or other authorised Committee member/s will access members “other style of Long pants” as required and determine which of the planned activities the member can or can not participate in. For further information, please contact us.

Top

Club Polo Top (Short or Long Sleeved) is appropriate for rallies. Competitions and show may require the full TPC formal uniform to be worn.

Our club colours are Royal Blue and White – These colours are preferred but not compulsory for come and try day participants.

U18 REQUIREMENTS

You MUST have a parent or guardian stay for the duration of the rally if you are under the age of 18 years.

  • This person must be able to sign applicable waivers and remain on site throughout the duration of the program.
  • We welcome any assistance with Rally Day duties as a volunteer – you don’t need to be horsey! This help counts towards the Riders volunteer quota.

WORKING WITH CHILDREN CHECK REQUIREMENTS

If you are over the age of 18 and planning on attending and helping at rallies and other events for three (3) or more times per year, you MUST have a valid Working With Children Check (WWCC) and supply a copy of this to the club. This is both a legal requirement, and a PCV requirement.

  • This includes riding members over 18 years of age, parents of any member regularly attending events whether officially volunteering or not, coaches, officials and volunteers.
  • A Volunteer WWCC is free, and can be applied for via https://www.workingwithchildren.vic.gov.au/
    • Please ensure you enter both Truganina Pony Club & Pony Club Victoria in as organisations you volunteer at.

FAQ

Why do we have to provide a volunteer?

Each riding member must contribute (either themselves or through their household/family/friends) 20 hours of volunteering for the club annually. At least 10 hours of this must be fundraising related.

We heavily rely on fundraising to ensure membership fees remain low and we can provide awesome opportunities and instructors at our events. It costs around $10,000-$15,000 a year to just put on the rallies and keep the club running for our Members. This is only achievable with the efforts of our members and their fundraising opportunities.

What other gear rules do I need to be aware of?

Other PCV Gear Rules to be aware of include:

  • If you choose to wear gaiters/chaps they must match your boot colour. Note, some competitions will not allow these.
  • All riders may use spurs, as they are being supervised in a training environment.
  • A rider may use a whip, if required. Permissible whips are:
    • Not exceeding 750 mm including a compulsory flat flap on the end, which must not be weighted; or
    • Not exceeding 1200 mm including a compulsory lash.
    • For polocrosse only (Rule 20) No longer than 1100mm including the flap which is not less than 50mm long and 25mm wide.
  • While riding hands must not be placed through whip handle straps.
What riding boots are approved?
Approved Footwear

Riding Boots – Ankle type fully enclosed shoes with a small heel

Your chosen footwear will depend on what activities you can partake in. Members with riding boots are able to participate in all activities within the program. The DC and or other authorised Committee member/s will assess members “other footwear” and determine which of the planned activities the member can or can not participate in.

Approved Boots for mounted activities are as follows;

  • Short Jodhpur,
  • long boots,
  • roper/dogger style boots Nb: Roper under moleskin trousers.
  • Fully soled in smooth leather or rubber synthetic material. A Shallow ripple sole is acceptable.
  • Long boots that are laced at the ankle are permitted (field boots) – Short boots that lace at the ankle with eyelets and billet hooks must be covered, either with a gaiter or chappette or can be taped over. The objective is for the boot to be able to slide backwards out of the stirrup easily but not forward through the stirrup.
What riding helmets are approved?

All Riders must wear a PCV certified helmet when mounted, stamped with Standards AS/NZS 3838, EN1384/VG01.040, ASTMF1163, PAS015.

Manufacture date up to and including 2015, VG1, (helmets may carry both EN1384 & VG1 marks) Refer PCA ‘Helmet Standards’ notice January 2017 for full details.

Approved helmets can be purchased from a saddlery in store or online. If needing help with sizing please ensure you attend a saddlery store for a correct fitting.

We do ask that parents buy their children their own helmets, as we are unable to share helmets during COVID-19. If needing assistance in this the DC or Secretary will try and help you in the best way they can.

What tack is appropriate?

All Riders must abide by the PCV Gear Rules. You can download a copy below.

A rider who does not comply with these rules may prejudice their entitlement to insurance under the PCV insurance policy or be left uninsured.

Any commercially manufactured equestrian gear that meets all the principles of comfort and safety as specified below is allowed. It must be:

  • Safe
  • In good order with no worn parts.
  • Comfortable for the horse.
  • Fitted correctly and used according to the manufacturer’s instructions.
  • Appropriate for the activity.
  • Not specifically prohibited by the PCV Gear Rules

Saddles must be correctly fitted to the horse. Saddles should be suitable for the discipline in which they are being used. Treeless are permitted.

Bridles must always have a throat lash, except for Micklem Bridle, and be correctly fitting. Metal snap hook fasteners or metal clips of any type, that attach to the bit are not permitted. Plastic ‘bit clips’ permitted on Micklem Bridle.

The horse/pony must always be ridden with a correctly fitting bridle and bit and reins when at a rally/activity/competition.  Any bit may be used at a rally/activity, however, there are competitions where only a snaffle bit is permitted.

For details on all other items, or full details of what is permitted, please refer to the PCV Gear Rules.